One of the questions we at Licensing Professionals is often asked is what are my responsibilities as a Designated Premises Supervisor (DPS). It is important to understand that a Designated Premises Supervisor (DPS), holds a significant role in ensuring that the licensed premises comply with the law and operate responsibly. Your responsibilities are crucial in maintaining the standards set by the licensing authorities and in promoting public safety and community well-being. Here’s an in-depth look at what your responsibilities entail:
1. Overall Responsibility for the Premises
As the DPS, you are the primary individual responsible for the day-to-day management of the premises. You must ensure that the business complies with the terms and conditions of the premises license.
2. Authorizing the Sale of Alcohol
One of your primary responsibilities is to authorize the sale of alcohol. You must ensure that all sales are made in compliance with licensing laws, and you may be required to train or supervise staff to ensure they understand these laws.
3. Ensuring Legal Compliance
You are responsible for ensuring that the premises adhere to all applicable laws and regulations, including:
Underage Sales: Implementing measures to prevent the sale of alcohol to minors, such as checking identification for age verification.
Health and Safety Regulations: Ensuring the premises meet health and safety standards, which may include regular inspections and maintaining safety equipment.
Noise Control: Managing noise levels to minimize disturbance to the local community, especially in residential areas.
4. Implementing and Maintaining Policies
Develop and enforce policies that promote responsible alcohol consumption and address issues like:
Intoxication: Training staff to recognize and handle intoxicated patrons responsibly.
Anti-Social Behavior: Implementing measures to prevent and deal with disorderly conduct and other anti-social behaviors.
5. Staff Training and Supervision
You are responsible for ensuring that all staff involved in the sale of alcohol are adequately trained. This includes:
Understanding Licensing Laws: Making sure staff are familiar with relevant laws and the conditions of the premises license.
Responsible Service: Training staff to serve alcohol responsibly and handle difficult situations, such as refusing service when necessary.
6. Liaison with Licensing Authorities and Community
Licensing Authorities: Act as the main point of contact with licensing authorities, ensuring that the premises meet all licensing conditions and requirements.
Community Relations: Engage with the local community and address any concerns they may have regarding the premises, fostering a positive relationship and addressing complaints promptly.
7. Record Keeping
Maintain accurate records related to the sale of alcohol, including:
Incident Logs: Documenting any incidents that occur on the premises, such as refusals of service or disturbances.
Training Records: Keeping records of staff training sessions and certifications.
Compliance Documentation: Ensuring all necessary documentation is up-to-date and available for inspection by authorities.
8. Security and Safety Management
Ensure that the premises are secure and that safety measures are in place to protect both staff and patrons. This includes:
CCTV Systems: Maintaining functional CCTV systems and ensuring footage is available if required by authorities.
Emergency Procedures: Establishing and communicating emergency procedures, including fire safety and evacuation plans.
9. Managing Special Events
If your premises host special events, you must ensure that these events comply with licensing laws and do not exceed the premises license conditions. This might involve applying for temporary event notices if needed.
10. Adhering to License Conditions
It is crucial that the DPS ensures compliance with specific conditions attached to the premises license, such as:
Opening Hours: Adhering strictly to the hours during which alcohol can be sold.
Capacity Limits: Ensuring the premises does not exceed its capacity limits to maintain safety and comfort.
11. Role in License Applications and Variations
License Holder: While not necessarily the license holder, the DPS often plays a significant role in applying for the premises license and any variations to it.
Updating Licensing Authorities: Inform authorities of any changes to the DPS or premises management promptly.
Conclusion
The role of a Designated Premises Supervisor is pivotal in maintaining the integrity and reputation of licensed premises. Your responsibilities cover a wide range of operational, legal, and community aspects. Fulfilling these duties diligently not only ensures compliance with the law but also promotes a safe and enjoyable environment for customers and contributes positively to the community. Licensing Professionals provide expert guidance in your roles and responsibilities as a DPS, ensuring that you are fully aware of the importance of your role.
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